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Memo Writing
A memo, or memorandum, is a written document businesses use to communicate an
announcement or notification. While memos were once the primary form of written
internal communication in a business, they are now commonly sent in the form of an
email.
In this article, we explain what a memo is and demonstrate how to assemble the
standard parts of a memo in a way that’s clear and concise. We also provide a sample
you can use in the workplace.
What is a memo?
A memo is a short message that's typically used to communicate official business
policies and procedures within a company. Memos are usually meant as a
mass communication to all members of an organization rather than a one-on-one
personal message. There are many types of memos, but they typically provide a
progress report, asking someone or a team for something, confirm an agreement
between parties) or request input on how to solve a problem.
When you should write a memo
For the most part, the purpose of writing a memo is to inform. However, memos can
occasionally include a call to action or a persuasive element.
Here are some instances when a memo might be useful:
Informing employees about company policy or process changes
Providing an update on key projects or goals
Making an announcement about the company, such as an employee
promotion or new hire
Reminding employees about a task that needs to be completed
Making a request of all employees
Communicating a message that employees will refer to more than once,
such as a detailed proposal or recommendation
Memos are also an efficient way to communicate brief but important messages to a
wide audience within the business. This can include product changes, meeting
schedules, procedure changes, policy additions, summaries of agreement terms and
reminders. Additionally, you can send a memo when you want your audience to print or
save the information contained in the message in some way for later reference.
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