1.LONG (COMPREHENSIVE) ESSAY:
General Dynamics, an innovative company with a global presence, has a mature project management program and has a robust Project Management Office (PMO) responsible for standardizing the methods and approach of project management within the organization. Mr. Jack Synthe is the PMO Director and is the key individual responsible for developing and implementing the project management methodologies for the IT divisions within General Dynamics.
Mr. Synthe, has just assigned his star Senior Project Manager, Ms. Allison O’Keefe to implement the new General Dynamics internal procurement management system (named the GD Procurement Solution). This system will be responsible for tracking all of General Dynamics purchasing activities and documenting each step of the proposal process. The organization has authorized a project charter to formally recognize the project, and establish Allison as the project manager.
The GD Procurement Solution scope is clearly defined, and the project will be staffed with a mix of junior and senior technical staff. The primary goal of the project is automate, track and report the extensive volume of all procurement activities performed within the General Dynamics Corporation. Early in the initiation phase, Allison O’Keefe needs to understand some key project information in order to effectively manage the initiative.
Ms. O’Keefe has learned that the technical staff, while technically advanced, have struggled in the past providing estimates because they are very pessimistic and they believe they will encounter every possibly obstacle impeding success. In addition, the team has not worked together previously, so there will be a period of time to establish the roles, responsibilities and capabilities within the team. Mr. Synthe has made it clear to Ms. O’Keefe that this very important project within the General Dynamics IT Project Portfolio MUST follow all the PMO management methodologies. The project will be formally tracked by senior executives throughout the project lifecycle.
Ms O’Keefe is beginning this project from inception, and will need to complete all planning tasks to prepare the Project Management Plan documentation, a collection of primary deliverable outputs from the Planning phase. Allison has been provided the executed project charter, as well as the detailed, and approved feasibility study.
Primary Question: Describe the entire project management planning process to develop the Project Management Plan, including the development of the scope, schedule, project budget, risk management, quality and all other aspects of the Planning Phase for the project. Describe all activities performed by Allison to build the project management plan, including highlight the methods, tools and techniques for project planning, as well as the deliverable outputs. REMEMBER THIS IS THE PRIMARY QUESTION AND AN ANALYTICAL, COMPLETE ESSAY MUST BE SUBMITTED TO PROVIDE A COMPLETE RESPONSE TO THIS QUESTION.
In addition to documenting the details of the Project Management Plan development process for this project from the beginning of the Planning phase until the end of the phase, be sure to include (at a minimum) the details provided below:
Supplemental Questions: (In your Essay, clearly identify the question you are answering by putting the Question Letter in parenthesis):
A. Identify and describe a project? How is this different from a process?
B. Identify and describe the triple constraints? Why are they important to a project, and how are they inter-related?
C. Identify and define the scope management tool that Allison should use to illustrate the decomposition of the work into work packages?
D. The project sponsor has indicated that it is important to release a version of GD Procurement Solution quickly with basic functionality, considering that there will be an opportunity to further enhance and release new versions of the system. What SDLC development methodology should be used that aligns properly to the sponsor’s expectations?
E. When Allison prepares the project schedule using Microsoft Project, what should be established between tasks to ensure the schedule reflects that appropriate sequence / order for the tasks? What are the three primary types of relationships that will be considered by the Project Manager for associating tasks in the schedule, and describe each in detail?
F. During the schedule development process, Allison must use specific methods to obtain reasonable estimates from the technical staff. Identify and describe the technique that should be used to capture the average duration per task?
G. Identify and describe what the critical path is and why this is an important component of the project schedule for managing the project?
H. What tool should Allison utilize to manage communications throughout the project?
I. Identify and describe quality, and why this is an important aspect of project management?
J. From a risk management perspective, identify and describe the four risk response strategies used in risk management? How does budget play a role in trying to establish the appropriate risk response strategy?