Need help with Project Management - Project Requirements Paper

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Project Requirements Paper

Assignment Requirements:

Write a 1,150- to 1,400-word Project Requirements paper for the project in the documents listed under the "Attachments" section that includes the following: 

  • resource requirements
  • project requirements
  • necessary inputs and the desired project outputs
Format your paper consistent with APA guidelines.

Additional Requirements:

  • Complete the assignment using your own words with correct spelling, punctuation, and grammar in APA format.  No plagiarism.
  • If you are not using your own words or if you are quoting any information or definitions, make sure to cite the information by using proper APA format citations and don’t forget to include the source of the information as a reference on the references page by using proper APA format.
  • Read and use the attached PDF and/or Word document(s) listed under the attachments section in order to understand the necessary information in order for you to be able to complete the assignment accurately and completely.

Attachments:

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Project Proposal Approval Phase Project Proposal Approval Phase 1 Project Proposal Approval Phase 2 AIC Child Care Center is a small, non-governmental, organization that is located in a small town. The organization deals with providing a home for children with disabilities. It also has a physiotherapy section that receives patients in need of physiotherapy. The organization consists of several offices for; the director, the secretary, the accountant, the administrator, and the physiotherapy offices. All of these offices are situated within the same area. It has a preschool and a boarding section for those that are living there. The organization deals with a lot of computer work associated with keeping records of patients and children. Each office has its computers that are used for data entry and communication. There has been a great need for better communication between these offices and the organization needs a well-connected network of computers for easy communication and access to the internet. The project is, therefore, associated with the development of a good network system that is capable of meeting the needs of all of the offices in the organization and boosting the performance and the provision of better services. More importantly, is the linking of the offices with the director, who is in charge of every aspect of the organization (Shinde, 2009). The organization has several key stakeholders that play a vital role in the day to day activities of the organization. The first one is the physiotherapist, who receives patients daily from different parts of the town, as well as those that reside within the premises of the organization. Another stakeholder is the administrator, who works as the director’s assistant. He is responsible for the coordination of various activities and makes some of the more crucial decisions in the organization. The accountant is another stakeholder and he deals with the organization’s finances. The director’s secretary is another stakeholder, and she deals with communicating the director's decisions and requests to others in the organization. The director, himself, is another stakeholder and he is the head of the organization. Lastly, are the children Project Proposal Approval Phase 3 with disabilities the organization was developed to look after and assist as they grow up in the institution. The organization also has other important sections, such as the workshop and the school, but, these play more minor roles. The other sections described above are the sections that deal with the core aspects of the organization and, therefore, form the main stakeholders of the organization. The project will be very important because these offices work in coordination with each other in terms of communication. Each office is usually dependent on each other. For example, the physiotherapy department receives patients each day and each patient is required to pay for the services received. As a result, the accountant needs to be notified of activities involving finances. The same goes for the other departments in the organization where communication needs to be free flowing and continuous at all times. The development of a good network in the organization will, therefore, enhance communication between these departments and will boost the performance of the organization in general. For example, the director can easily send memos to every section or make requests for which the other sections can respond easily through the network. The network will also aid in having a good internet connection where each section would receive the service (Shinde, 2009). Project Proposal Approval Phase 4 The Project Charter Project Purpose: • The purpose of this project is to establish a network that would interconnect the computers of all of the offices within the organization to enhance communication and supply internet to the offices. Measurable Objectives: • To determine the amount of materials and equipment needed to develop the network. • To establish the total costs associated with developing the network. • To assess the benefits associated with the network. High-Level Requirements: • The project will require approval by the director based on agreements made by all of the sections of the organization. • The project will require adequate funding to buy the necessary equipment and materials needed for the project. Milestone Schedule: • The project would take a maximum of four days that would be characterized by the proper wiring of the offices, installing routers and other equipment, as well as the installment of the necessary software. Proposed Budget: • The project would need approximately $1000. Parties Responsible For Project Success: Project Proposal Approval Phase • The project would need the help of two IT experts, who would make the necessary changes and installment of the network. 5 Project Proposal Approval Phase 6 References Kerzner, H. (2013). Project management: A systems approach to planning, scheduling, and controlling (11th ed.). Hoboken, NJ: John Wiley & Sons. Kerzner, H. (2013). Project management: Case Studies (4th ed.). Hoboken, NJ: John Wiley & Sons. Shinde, S. (2009). Computer network. New Delhi: New Age International. Project Proposal and Charter Paper Project Proposal and Charter Paper 1 Project Proposal and Charter Paper 2 Introduction A project is an intertwined set of activities that are undertaken within a set time scope and limited finances. A project proposal is written as a means for influencing potential financiers on the viability of the project. The proposal also captures the intended scope of the project and the activities the project will engage in. It also offers an insight for the donors on how their money will be used. A good proposal should describe what the writer of the project intends to accomplish, the significance of the objectives to be achieved by the project, and the guidelines on how to attain these objectives. Factors affecting the language and format of the proposal include the type of project and the discipline that it falls. The features of a project proposal must outline the aim of the project, specify the reason why these goals are set and towards what end, determine who will be most interested in this project, and decide on a plan that would achieve the results that were projected, both logically and logistically. Additionally, the project proposal must outline what the final products from this plan will be and how the writer will access the expertise in the field and if he has contacts that are critical to the success of the project. The proposal should disclose if the project has a source of funding or is seeking funding, and if there is additional information like supplies or equipment that are vital to the implementation of the project. Furthermore, the project proposal must outline the steps to be taken in the preparation of the project, the progress made concerning the requirements, such as approvals and safety strategies, and show, in detail, how the money will be used for every segment of the project. In the project proposal budget, there must be an explanation of how each item supports a step in the overall plan. This project will handle fifty children (Chikati, n.d). Problem Project Proposal and Charter Paper 3 Low income families do not have the luxury of having their children attend day care centers, which, can put a strain on these families, especially, in cases where both parents have to go to work to provide for the family. This problem has negatively impacted the growth and development of these children in this early stage, especially, on the development of their social skills. The problem has been around for a long time and it started when the standards of living increased, putting strain on parents to work more hours, and the government did not come up with a plan to take care of their children. Vision The vision for this project is to have a community where the children of those who have low incomes and those who have high incomes are treated equally at this this stage in order to promote their intercommunication skills. Benefits This project aims to provide low cost centers for low income families to be able to leave their children to be cared for as they pursue important business. The project aims to aid the low income level of society by providing them with this service at a price they can manage. The other benefit of this project is the creation of employment opportunities to the members of the low income families. The day care center provides a formal, structured environment, which, is good for the children. Day care takes the place of a nanny or babysitter who, sometimes, can be stressful to deal with and way more expensive by comparison. The day care center has well defined rules and parts to be played by both the parents and the care givers. This makes it convenient for both parties to plan their schedules according to the rules of engagement. In the day care center, the parents of the children are able to meet and interact with each other. The parents can support each other and plan babysitting time together. Project Proposal and Charter Paper 4 The centers are more reliable than nannies, who may call in sick, which may inconvenience the parents. The care-giving staff is normally trained in early childhood education, thus, they know what to expect from the child developmentally and are able to nurture growing skills accordingly. The centers have planned daily activities for the children such as singing, dancing, projects, playing, and storytelling. The brain activities the children engage in, which are made of simple objects like blocks, beans, and vinyl letters, enhance creativity. The research in the National Institute of Child Health and Human Development suggested that children in well-structured day cares have an edge on the intellectual brain power over the others. Finally, day cares provide an environment for the children to interact and grow (ChildCare Aware, 2015). Deliverables The objectives for this project are: • Provision of affordable day care centers for the children from the low income families. • Creation of employment for in the form of care giving staff. • Impacting social skills on these children. • Creating a center for playing and interacting with other children from the same locality. • Creating a center for the parents to meet, interact, and create a network where they can come up with programs to help in the development of their children. • Creating more free time for the parents to concentrate fully in their work. Success Criteria To make this project a success, it has to bring together all the stakeholders, including the parents, the committee that will be overseeing the implementation and the running of this project, Project Proposal and Charter Paper 5 and the educational officials. The child welfare department must be included in this project, as well. The project will have a playing area and teaching facilities, and provides training on various skills. The care-giving staff will also have adequate training to enable them to handle each of the children with their unique needs. The management will be required to work closely with the parents and the other specialists on the child welfare and development and come up with effective improvements where possible. Deadline The project will run for ten years and in phases of five years each. The rolling out of this project will be in the next two years after all the authorizations and requirements have been met. Approach This project does not have its sources of funding and is, therefore, going to rely on the funding from the government or the donors. The donors could be corporate, philanthropist, and community-based organizations. Project Plan To set up a day care, certain basic items and requirements have to be met. Below are some of these requirements captured in detail: a) Legal Requirements These are sets of regulations both by the federal government and the state concerning children that have to be met. These requirements vary from state to state and are enforced by the Department of Social Services, Department of Health, or Department of Family Services. These regulations set the minimum number of children per center and safety standards among other things (Consumer Products Safety Commission, 2015). b) Insurance Project Proposal and Charter Paper 6 The day care center system has to be insured for it to operate properly. It has to be insured against natural disasters, as well as insurance of the supplies and equipment. It must also have a liability policy for the property, the staff, and the children. c) Child Care Licensing The Child Care-Licensing is specific to every state and is meant to ensure that the care providers operate in an environment that is safe and healthy to the child. d) Location and Facilities The day care center should be located in a large and spacious area that has enough room for the children to play. The building should be large enough to have adequate rooms to group together the children according to their ages. Other things include bathrooms, toilets and changing areas designed for children, bearing in mind the Disability Act. Other than the spacious area, safe playing rooms should also be set up with decorations as well as a quiet corner for quiet reading or resting. e) Furniture, Equipment, and Appliances Some of the necessary furniture comprise of highchairs, boosters, seats, rocking chairs, couches, tables, small chairs, nap mats and beds, step stools to reach the sink, training toilets, and more. The playground is supposed to be fenced in. The playground equipment should also have a soft area possibly made of rubber or something of the same nature. As far as appliances, there will be a need for a refrigerator, stove, microwave, dishwasher, washer, dryer, plates, cups and silverware, van, radio, television, computer, and software. f) Toys and Educational Items Project Proposal and Charter Paper 7 Toys and educational materials are a vital part of every child care facility. The toys and materials should be bought in consideration of the ages of the children to be cared for in this facility. Books and learning toys that help to improve the mental development of these kids are a must consideration in this category. Apart from being appropriate for their age, the materials should also be safe. g) Miscellaneous Requirements and Supplies The children will also require some items that do not fall in any of the above categories. These are things like snacks, juice, diapers, first aid supplies, cleaning services, security services, supplies, art supplies, and more. h) Staffing and Training A proper background check should be carried out on all employees before hiring in order to make sure that they do not pose any threat to the safety of the children. Child-to-adult ratio has to be maintained in consideration of the age of the children. Younger children require more adults compared to the older ones. This crucial sector requires relevant training and certification on child care courses by both the employees and the management. Some states will demand first aid certification or an agreement between the day care and a local health department so that they can administer first aid in the center at any time. The National Association for the Education of Young Children gives the accreditation system, the ration of care givers to children, and the maximum amount of children in each age group. It recommends not more than eight infants per group and one care giver per four infants. The minimum pay per worker is $7.25, this makes an employee working for eight hours earn $13,920 per year. Project Proposal and Charter Paper 8 The Day Care Program of Activities Schedule Arrival time 12.50 am Academic activities 01pm-01.25pm Play time 01.30pm-02.30pm Nap time 02.35pm-03.5pm Outdoor time 03.05pm-04.00pm Departure time 04.00pm Budget of the Project Item Annual cost in dollars Salaries (assistants and care givers) 69,600 Project Proposal and Charter Paper 9 Utilities and overheads: Telephone=1440, water=420, utility=1920 Structures, furniture and appliances 200,000 Administrative costs 13,920 Education materials and toys 10,000 Other services 16,000 Total cost 313,300 Conclusion Although this project is not cost-efficient, it provides a lot of benefits to the community. Therefore, it is imperative that help is sought from able entities such as the government. When the project is implemented and running, it should be gauged on the level of development of the children that pass through this system. The project should also be measured against the morale it has on the employees and the rate of employment it offers. Lastly, it should be measured against the level of cooperation of the parents in the community and how they are working together for the welfare of their children. Project Proposal and Charter Paper 10 References Kerzner, H. (2013). Project management: A systems approach to planning, scheduling, and controlling (11th ed.). Hoboken, NJ: John Wiley & Sons. Kerzner, H. (2013). Project management: Case Studies (4th ed.). Hoboken, NJ: John Wiley & Sons. United States Consumer Products Safety Commission website (2015) Child Safety Guides and Regulations http://www.cpsc.gov/cpscpub/pubs/childcare.pdf ChildCare Aware website (2015) Child Care Resource http://www.childcareaware.org/ Chikati, J. (n.d) Project Proposal Writing Hand Book
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