I need 3-4 pages
Create a Request for Proposal (RFP)
Distributed Information Reliable Enterprise (DIRE) has sales of $985 million and 800 employees in offices in New York and Chicago. It plans to open a new office in Dublin with a staff of 385 and you are in charge of the project to install the necessary IT infrastructure and staff. As a first step you will write a Request for Proposal to solicit information from vendors about what equipment and services they would recommend and what the costs might be.
Categories of required infrastructure include (1) computers, (2) productivity software, (3) network infrastructure, (4) network security devices, (5) Internet connection, (6) phone system, (7) servers for email, web, database, human resources, file storage, (8) DHCP and DNS, (9) Teleconferencing. (Mainly related to section 9 of the RFP components below). I uploaded a detail information of DIRE, please must read it and use that information to create RFP(DIRE STATEMENT OF NEEDS).
The RFP is the first part of a process of problem-solving and project management. Issuing an RFP is not about considering just budget or the best options, it’s about requesting exactly what you need so that vendors can respond and give you potential options for implementing your project.
THESE 8 QUESTIONS SHOULD BE ANSWERED IN THE RFP!!!!!!!!!!!!!!!!
1. Proposal Response
--What format do you want vendors to use when they respond? Hint: You want to make comparing all of the different responses easier for you.
--Is there anything specific that needs to be included in the response?
--What is the purpose of this RFP (a summary).
--How did DIRE get to this point?
--Is there any relevant historical info?
--Any relevant geographical info?
--Why choose Dublin?
4. Instructions and Conditions – what are the framing-factors or limitations?
--What issues do you need to consider? (AKA framing factors, such as….)
--Are there any risks?
--What is the time frame? Can the project be completed in compliance with the timeframe?
--Will a certain brand be used exclusively? (i.e., only Apple products or only Microsoft products?)
--Is there a buy/build/run option for most of our needs?
--Will there need to be a maintenance team?
5. Schedule of Events
--What is the timeline?
--What are the milestones? Deadlines?
6. Statement of Needs
--What exactly do we need?
--What are the parts that we need to get in order to actually get the office running and ready for grand opening?
7. Terms and Conditions – what are the requirements and specifications?
--What do we need to consider to ensure everything gets done and is 100% secure and ready to go before grand opening?
--What happens if delivery is late?
--What is hardware fails? Is there a replacement plan?
--What if vendors don’t comply?
--Do we need/want insurance?