Description
As a professional meeting planner, you have been asked to speak with students in the hospitality management program and provide insights on both your work and opportunities that are available in the field.
Conduct research using your textbook, the University Library, or other sources about professional meeting planners and the types of meetings and venues that they manage.
Prepare a 15- to 20-slide presentation with speaker notes where you discuss the following:
- The role of a professional meeting planner and the benefits of the Certified Meeting Professional (CMP) designation.
- The various management functions and facets of meeting planning, including where meeting planners might work (i.e. types of employers).
- The different types of meetings, conventions, expositions, and events that a meeting planner might manage, including differences between venues.
Format your presentation consistent with APA guidelines.
MUST REFERENCE TEXT BOOK (Introduction to Hospitality Management, 5/e, Author is John R. Walker)
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Explanation & Answer
Attached.
Meeting Planning and Management
Institution Affiliation
Date
Introduction
• A professional meeting planner is a role which is highly visible which
involves handling all meeting planning and administrative details
• Attaining the Certified Meeting Professional designation is very beneficial
to the holder in the meeting industry in very many ways
• There are various management functions and facets of meeting planning
and meeting planners can work for various types of employers
• A meeting planner can manage different types of meetings, events,
conventions, and expositions which are held in different venues
The role of a professional meeting planner
• A Conference with clients to understand the purpose of the meeting
in order to make the appropriate preparations
• Planning the scope of the meeting including the location, time, and
cost
• Soliciting bids from the providers of venues and services such
photographers and florists
• Inspecting venues to ensure that they meet the requirements of the
clients
Cont.;
• Coordinating event services such as transportation, rooms, and food
services
• Monitoring the activities of the meeting to ensure that the clients
and the meeting attendees are satisfied
• Reviewing the bills of the meeting and approving the costs
• Creating and analyzing online evaluations and preparing post-event
reports
Cont.;
• Ensuring that the meeting stays on schedule by making sure that the
featured speakers, as well as performers, are prepared and nodded
• Developing and maintaining strong relationships with the client and
the event sponsors
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