Course Project - Time, Cost, and Resources Management

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Description

In this section of your project you will break down your project tasks into the knowledge areas studied in this and previous units and provide the following:

  • A budget with cost breakdowns (You may prefer to use the templates for Budget Plan provided)
    Excel Budget Plan Template
  • A schedule to include any critical paths that might exist and/or any dependencies between specific tasks. (You may prefer to use the templates for Project Schedule provided)
    Excel Project Schedule Template
  • Provide the instructor with a resource plan for your project. (You may use the templates for Resource Plan provided)
    Excel Resource Plan Template
  • In a paper that is a minimum of 3 pages long, based on your calculations found using the provided templates, what is the total budget for this project? According to this analysis, identify clearly and concisely at least three areas where you see potential cost savings.
  • For each of these areas of opportunity using your understanding of the project, explain a potential change in plan to reduce costs in the project. When making recommendations for cost reductions how can you ensure these cost reductions are in the best interest of the company, i.e. you aren't sacrificing quality in order to cut costs.
  • Your submission should follow the essentials of APA (i.e., cover page, double-spaced, 12 pt. font, reference section at the end, in-text citations, etc.).

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Running head: ANNUAL CONFERENCE LOCATION 1 Annual Conference Location Krystol Johnson Rasmussen College Author Note This paper is being submitted on April 8, 2018, for Matt Gier’s B279 Introduction to Functional and Project Management course. ANNUAL CONFERENCE LOCATION 2 Annual Conference Location Purpose Cigna Health and Life Insurance Company will be unveiling it’s newest product for HealthCare Providers fourth quarter 2019. In order to roll out this tool, it is in the company’s best interest to secure a conference center with the right accommodations for its target audience. The conference center that meets all the demands would be Cox Convention Center located in downtown Oklahoma City, Oklahoma. Cox Convention Center boasts an arena that could accommodate twenty thousand participants but also has Exhibit Halls that would make the experience feel more personal and accessible to all who are invited. Cox Convention Center Exhibit Halls could easily accommodate one thousand guests with the best sound system, television screens strategically placed so all in the Hall could see and hear the speakers, room to browse and lounge as needed. Making it a professional yet casual experience for the guest to enjoy. Cox Convention Center is also directly across the street from three major hotels that boast over 1400 rooms to accommodate speakers and guests alike. It’s only steps away from historical Brick Town which guests will have the pleasure to experience as well if they so choose. A key factor in choosing Cox Convention Center is that it is central to the target market, which is the vastly growing Hospital Systems within Oklahoma City itself. Rolling out the new product within the hub of the market will make it easy for critical guests to join the multi-day conference with little to no travel or hotel accommodations needed. Keeping the experience comfortable and accessible to all. ANNUAL CONFERENCE LOCATION 3 Work To Complete The work to be accomplished is booking the Exhibit Hall, hiring caterers, securing hotel rooms for key speakers, Cigna employees, and out of town guests. Obtaining plane tickets and travel to and from the Will Rogers Airport located within Oklahoma City and making sure guests and employees are educated on itinerary, agenda, directions, and any other information they will need to attend the conference. As part of this preparation, the team will make sure all ethical and legal laws are being upheld. Such as, not accepting any unethical bribes from vendors or guests. Negotiating and securing the best rates possible for hotel rooms, airfare, and food services. Making sure the venue has full accessibility for not only the physically impaired but also the hearing and visually impaired with state of the art sound and screen system, product pamphlets in multiple languages and interpreters available if needed. And lastly, making sure dietary needs are taken into consideration by the food caterers to be sensitive to food allergies, dietary lifestyles, and tastes. The Work Team and Time Line The team responsible for these tasks would be my department. I will oversee the task of securing the conference center and all outlier jobs tied to it in order to create a professional experience for all involved while staying within the proposed budget. A conference committee will be allocated and divided into two subgroups, one for logistics and one for programming. Those assigned to logistics would oversee items such as the ANNUAL CONFERENCE LOCATION 4 Exhibit Hall setup and catering, while those under programming will work on proposal review, speaker management, product handling, etc. The timeline needed to implement a successful conference would be eighteen months from concept to inception. This allows Cigna Healthcare to roll out the new product by the end of the fiscal year 2019 when the majority of hospital systems are more open to and ready to change product and payors. Resources Required Resources to be used would be the venue, securing key speakers, and honing in on the best marketing and promotion of the conference in order to generate the greatest interest and attendance. Choosing the best technology for the event requires resources as well since this will be for a large audience of at least one thousand attendees, a simple microphone will not suffice. Finding the best audiovisual vendor would save the company money and provider a better experience to the guests (Johnson, 2017). Lastly, resourcing the best caterers that will be costeffective but also deliver on the dietary needs as outlined previously. Conclusion It is in the best interest of the company, both logistically and fiscally to secure an Exhibit Hall within Cox Convention Center as it’s venue for the 2019 launch of its new product. Not only is it centrally located to the hospital systems targeted to utilize this new product but also has ANNUAL CONFERENCE LOCATION the amenities and resources on site to deliver the best acoustics, space, and functionality needed to draw in its attendees. Accommodations for those traveling out of town are directly across the street and the airport just a shuttle away, making this a prime location for all involved. 5 6 ANNUAL CONFERENCE LOCATION References Johnson, J. (2017, October 9). The best resources for planning a conference. Retrieved from https://meetingtomorrow.com/blog/conference-planning-resources Running head: OVERALL SUMMARY 1 Overall Summary Krystol Johnson Rasmussen College Author Note This paper is being submitted on April 15, 2018, for Matt Gier’s B279 Introduction to Functional and Project Management course. OVERALL SUMMARY 2 Overall Summary Cigna Healthcare seeks to secure a conference center that targets a large number of customers. Notably, the conference center is meant to accommodate twenty thousand members. Additionally, the center hall is structured in a way to provide the staff members or guests with an experience that makes them feel more than just an invite. Cox Convention Center Exhibit Halls is set to fix the best sound system and television screens that would cover the speech from the guests loud and clear. In other words, the project ensures that the health care providers both professional and casual are in a vibrant environment (Austin, 2014). The conference room is just across the street from several five-star hotels that boast over 1400 rooms to accommodate speakers and guests alike. In fact, the Cox Convectional Center is only steps away from historical Brick Town which guests will have the pleasure to visit. The critical factor that influenced choosing the Cox Convention Center is because of the location and the environment for growing Hospital Systems within Oklahoma City. Establishment of the conference center will encourage more guests to join the multi-day conference center due to little or no travel. The hotel accommodations availability is another factor meant to attract more customers. Cigna Healthcare seeks to use the Exhibit Hall, hire professional caterers and secure hotel rooms for speakers who come from different regions of the United States. Also, the company has a strategy to ensure proper services to all guests from other countries as well. As part of this preparation, the team will make sure all ethical and legal laws are being upheld. For instance, the OVERALL SUMMARY 3 acceptance of gifts from the guests is prohibited and taking any tax cuts to secure business. The employees make sure that the venue is fully equipped not only with physical objects but also for the hearing and visually impaired with multiple languages and interpreters. Lastly, the employees are asked to make sure that they fulfill the dietary needs of the guests. A conference committee will be allocated and divided into two subgroups, one for logistics and one for programming. The logistics group would oversee items beauty of the hall setup and catering, while those under programming will work on proposal review, speaker management, product handling, etc. The timeline to implement a successful conference center would take approximately eighteen months. This way, Cigna Healthcare will roll out the new product by 2019 when the majority of hospital systems are open to and ready to change their products. Resources to be used would be the venue, securing key speakers, and honing in on the best marketing and promotion of the conference to generate the greatest interest and attendance. Choosing the best technology for the event requires resources as well since the hall will hold a large audience of at least one thousand attendees. A simple microphone will not suffice. Finding the best audiovisual vendor would save the company money and provider a better experience to the guests (Jansen, 2017). In summary, the healthcare organization seeks to establish the conference hall not only to hold guest speakers but also a venue for the 2019 launch of its new product. Interestingly, the room is not only centrally located to the hospital systems targets but also has the amenities and resources on site to deliver the best acoustics, space, and functionality needed to draw in its attendees. OVERALL SUMMARY 4 References Austin, A., Langer, A., Salam, R. A., Lassi, Z. S., Das, J. K., & Bhutta, Z. A. (2014). Approaches to improve the quality of maternal and newborn health care: an overview of the evidence. Reproductive health, 11(2), S1. Jansen, W. (2017). New business models for the knowledge economy. Routledge. Planned Expenditures by WBS Element Provide expense or cost breakdown for each WBS element by fiscal year and quarter using the expenditure categories below. Balance exp funds available in Section B. Fiscal Year DevelopWBS Element and Internal ment Number Quarter Staff Labor Services Tools Software Hardware Materials and Supplies Element iture categories below. Balance expenditures at the WBS level with Facilities Telecommunications Training Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Project Spend Plan IIn the columns below, document the spending plan by category for each quarter of the fiscal year. Derive these estimates, using the tables particular quarter of a fiscal year. Budget Category Internal Staff Labor Services Development Tools Software Hardware Materials and Supplies Facilities Telecommunications Training Contingency (Risk) Total FY200_ FY200_ FY200_ FY200_ FY200_ FY200_ FY200_ QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 Project Spend Plan ve these estimates, using the tables in Sections C and D, by summing the cost for all WBS elements that occur during a FY200_ QTR 4 FY200_ FY200_ FY200_ FY200_ FY200_ FY200_ FY200_ FY200_ QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 Planned Expenditures ($000) FY 200_ 200_-0_ FY 200_ FY 200_ Internal Staff Labor Services Development Tools Software Hardware Materials and Supplies Facilities Telecommunications Training Contingency (Risk) Total 0 0 0 FY 200_ Total 0 0 0 0 0 0 0 0 0 0 0 0 Funding Source ($000) 201_ FY 201_ FY 201_ FY 201_ General Fund Non-General Fund Special Revenue Other Other Total 0 0 0 unding Source ($000) 201_ FY 201_ Specific Fund Cite, Grant, or Budget Line number. Total 0 0 0 0 0 0 0 Project Schedule Provide basic information about the project including: Project Title – The proper name used to identify this p acronym that will be used for the project; Proponent Secretary – The Project Manager who will oversea the en will be responsible for the management of the project; Prepared by – The person(s) preparing this document; Da the change or configuration item control number assigned. Project Title: Project Manager: Prepared by: Element Number WBS Elements Activity, Task, or Sub-Task Estimated Duration (Hours or Days) Start Date dule r name used to identify this project; Project Working Title – The working name or nager who will oversea the entire project; Additional Agencies – Other agencies that ) preparing this document; Date/Control Number – The date the plan is finalized and Project Working Title: Other Agency: Date / Control Number Finish Date Resources Required Task Predecessor Element Number Resource Plan Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title – The working name or acronym that will be used for the project; Proponent Secretary – The Project Maager who is responsible for the entire project; Additional Agencies – The agencies that will be responsible for the management of the project; Prepared by – The person(s) preparing this document; Date/Control Number – The date the plan is finalized and the change or configuration item control number assigned. Project Title: Project Working Title: Proponent Secretary: Proponent Agency: Prepared by: Date / Cotnrol Number: A. Resources Allocated Insert the information on the resources, other than funding, allocated to the project in the Project Charter (Section H of the Charter). Resources Project Team (Full and Part Time Staff) Customer Support Facilities Equipment Software Tools Other Allocation and Source B. Detailed Resources Requirements Provide a detailed breakdown of resources, other than funds, required to execute the project. Identify the skill level, associated task, durat low) associated with that resource. Add as many rows as necessary for each resource category. Resource Project Team Customer Support Facilities Equipment Software Tools Other Skill Level or Material Quality Associated Task(s) or Task(s) to Perform Period required he skill level, associated task, duration required, available time period, cost, unit of cost and the level of risk (high, medium or Available Time Period Cost Unit of Cost (Hour, Day, Week, Month Fixed) Level of Risk High, Medium or Low
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