Audit or review an event from the perspective of an event planner.

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Write a roommate Birthday party for this assignment.


The purpose of this assignment is to audit or review an event from the perspective of an event planner. You should observe all aspects of the event, no longer only as an attendee, but now as if you are going to be running this specific event in the future.

Document what was successful at this event, as well as what needs improvement. In addition, creatively brainstorm what “other” added amenities might enhance the experience of the attendee.

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Professor Panciera, MBA Fall Term 2016 SEE2020 – The Business of Event Management EVENT AUDIT: Individual Project Purpose: The purpose of this assignment is to audit or review an event from the perspective of an event planner. You should observe all aspects of the event, no longer only as an attendee, but now as if you are going to be running this specific event in the future. Document what was successful at this event, as well as what needs improvement. In addition, creatively brainstorm what “other” added amenities might enhance the experience of the attendee. Objectives: □ You will need to attend an event during this term. □ Any event can be audited such as a wedding, a bar/bat mitzvah, a reunion, an anniversary party, an event at a club, sports event (game) or even a free concert. (Note: attending a movie does not count as attending a “live” event.) □ Please use the following outline in creating your evaluation. ▪ Cover page must include the following information: o You full name o Due date of paper o Term o Event Location o Event Title o Event Date ▪ You MUST follow the section number and sub-section letter format exactly as outlined below or points will be deducted. ▪ Points may be deducted for spelling, punctuation and grammar errors. 1. a. b. c. d. e. Select an event: Event Title Location Date Cost of the Event Detailed description of the event. 2. Facility Management a. How well is the facility managed? Is there evidence of ushers, security, and event staff? b. Are the entrances and exits well marked? c. Does the venue fit the purpose of the event? d. Does there seem to be accommodations for ADA? 3. Sensory Audit a. How well does the sound system support, reinforce or expand the purpose of the event? b. Are there visual cues such as signs or key design elements? c. Does the choice of food/snacks match the event? d. Are there any odors that enhance or detract from the event? e. What are the elements of touch present at the event? 4. Entertainment a. What is the entertainment at the event? b. Does the entertainment match the purpose of the event? If so, how? 5. a. b. c. Theme What is the theme of the event? Do the decorations and/or event design convey the theme of the event? Are there any sponsors evident? 6. Event Review a. What went well at the event and/or what would you improve? 7. Get Creative! a. How would you enhance the event? b. What added amenities would you add as the Event Manager? Event Audit Rubric 1. Select an Event Location Event title Date Cost of Event Detailed Description 2. Facility Management How well was facility managed? Are the entrances well marked? Is their security present? ADA Accommodations 3. Sensory Audit Sound system Visual cues Food & Beverage Odors Elements of touch 4. Entertainment Type of Entertainment Good match for event Explain 5. Theme What is the theme of the event? Does design convey theme? Explain 6. Review the Event What went well? What needs improvement? Sensory Audit 7. Get Creative! Points 20 10 10 10 10 25 15 8. Sub Total Points 100 Deductions ( ) TOTAL POINTS 100/ Points Earned
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Running head: REVIEW OF AN EVENT

1

Name:
Affiliation:
June 20, 2018

REVIEW OF AN EVENT

2

Recently I attended Bob’s 21st birthday party in Austin. Bob is my roommate. The following
is a review of how the event was.
Event Title: 21 and having fun
Location: Austin Texas
Date: May 5, 2018
Cost of the Event: 1500 dollars
Detailed description of the event:
The birthday party was held in Austin Texas because of the wide variety of food and the
number of bungalow bars on Rainey Street. This decision was informed by the fact that Bob
has attained the legal drinking age and he wanted to usher in the new phase in life in style.
Also, he wanted to join the pedal party. The Austin pedal party entails of a pedal powered
party bike whereby people can fill the on-board bar with their favourite drinks and sing along
to their favourite music as they pedal to the highly rated downtown east Austin bars,
restaurants, and food trucks. The party had only 15 people attending since they felt that a
smaller number would be easier to manage and also the f...


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