Need help with Final stage CIC case study. The details about assignment is attached.

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Stage 4: System Recommendation and Final BA&SR Report

Before you begin work on this assignment, be sure you have read the Case Study, and reviewed the feedback received on your Stage 1, 2 and 3 assignments.

Overview

As the business analyst in the CIO's department of Chesapeake IT Consulting (CIC), your next task in working towards an IT solution to improve the hiring process at CIC is to write a justification and implementation plan for a system that the CIO has decided will meet CIC's needs. In this Stage 4 assignment, you will explain how the selected system meets CIC's requirements, and what needs to be done to implement the system within CIC. In addition, you will provide a complete final BA&SR Report incorporating feedback from all earlier stages.

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Stage 4: System Recommendation and Final BA&SR Report Before you begin work on this assignment, be sure you have read the Case Study, and reviewed the feedback received on your Stage 1, 2 and 3 assignments. Overview As the business analyst in the CIO's department of Chesapeake IT Consulting (CIC), your next task in working towards an IT solution to improve the hiring process at CIC is to write a justification and implementation plan for a system that the CIO has decided will meet CIC's needs. In this Stage 4 assignment, you will explain how the selected system meets CIC's requirements, and what needs to be done to implement the system within CIC. In addition, you will provide a complete final BA&SR Report incorporating feedback from all earlier stages. Assignment – BA&SR Section IV – System Recommendation and Summary & Conclusion The first step is to incorporate the feedback you received on your Stage 3 assignment, making any needed corrections or adjustments. (If you have not incorporated the feedback from your Stage 1 and Stage 2 assignments, you should do so prior to submitting Stage 4.) Part of the grading criteria for this final stage includes addressing previous feedback to improve the final report. For this assignment, you will add Section IV as outlined below to Sections I, II and III. Section IV of the Business Analysis and System Recommendation Report will explain how the selected system helps CIC achieve its strategy, improve its hiring process, and meet CIC's requirements, and you will explain how each implementation area might be addressed to help ensure a successful implementation of the technology solution. Using the case study and the outline and resources listed below, develop your Section IV - System Recommendation. Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent information. As you review the case study, use the assignment instructions to take notes to assist in your analysis; in addition, review information provided in earlier stages of this report to identify where the proposed solution can address the needs and requirements. Use the outline format and headings provided and follow all formatting instructions below. Review final report for incorporation of previous grading content feedback and any format changes needed. Stage 4: System Recommendation 3_16_18 v.6 1 IV. System Recommendation A. System Justification and How the Proposed Solution Meets the Requirements Provided with the Stage 4 Assignment Instructions is a description of an IT solution that HR management has selected, with the CIO’s endorsement, to meet the needs of improving CIC’s hiring process. In Stage 1, you analyzed the strategy and objectives for CIC and how a technology solution to improve the hiring process would contribute. In Stage 2, you analyzed how to improve the hiring process with a technology solution, and in Stage 3 you identified specific requirements. After reviewing the EZ-ATS Vendor Brochure, briefly describe the selected solution. Then, describe how that selected solution aligns with achieving the strategy, improves the process, and meets the requirements. Write one to two clear, concise, well-organized paragraphs to summarize this assessment. Don’t just repeat information from previous stages but synthesize this information and provide strong information and justification to explain why this proposed solution is a good fit for CIC. B. Implementation Areas To successfully implement this technology solution, CIC will need to develop an Implementation Plan and below is a list of key implementation areas that should be included. First, provide a brief introduction to this section – what it contains and why an Implementation Plan is so important for CIC. Then, use the numbering and headings below to explain what CIC needs to do (with support by the vendor) in each of the 7 areas listed. Below the numbered heading, write one to two paragraphs to address the area. You don't need a paragraph each for a, b and c—these sub-areas are designed to help you know what should be covered in each area. The vendor brochure provides information for some of these areas, but you need to include what CIC must do as well. Remember you are writing this section to help CIC plan for a successful implementation. It is not sufficient to just indicate “Vendor provides” or “employees need to be trained." In addition to incorporating course content, external research on implementation areas will strengthen your understanding and explanation. The goal for this section is to help CIC know what needs to happen in each area to help support a successful implementation of EZ-ATS. 1. Vendor agreement a. What does the vendor require from CIC to be able to start using the system? b. How much will it cost to get access to and configure the system for CIC's use? c. How much will it cost per month to support 60 system users? 2. Hardware and telecommunications a. List the types of hardware CIC employees can use to access the system. b. What kind of telecommunications will be used for the solution, including local connectivity inside CIC and Internet access from outside CIC? 3. Configuration (Even SaaS solutions require a degree of configuration for each client. What needs to be done to implement the CIC job requisitions, workflow, reports, terminology and/or logo/graphics?) a. What options does the vendor offer for configuring the off-the-shelf system to CIC's needs? b. How will the configuration be done and by whom? Stage 4: System Recommendation 3_16_18 v.6 2 4. Testing a. What option is offered for CIC to just try out the system to see how it works? b. Once it has signed up and configured the system, how will CIC test the system to see if it is working properly for its needs? Describe how CIC will conduct User Acceptance Testing. (This would be a good area for you to research.) c. Choose one of the ten requirements in Requirements (listed in Section III of your BA&SR Report) and explain how that requirement will be tested to ensure it is working properly and the requirement is met. 5. Employee preparation and support – Identify what CIC should do in each of the areas below to prepare the employees (including the hiring managers in the various departments) to use the new system. Identify who (by their title or role) should do what in each area. (Incorporate information from Course Content – Leadership and Change Management Course Module – Week 8) a. Leadership (2-3 sentences) b. Change Management (2-3 sentences) c. Training (2-3 sentences) d. User Support (2-3 sentences) 6. Data migration – Consider what existing data (applicants in process with the manual process) would need to be entered into the system to get started and how might this be accomplished? 7. Maintenance – How will updates and enhancements to the EZ-ATS system be made? Summary and Conclusion: Close your Business Analysis and System Recommendation Report with a brief summary of the key points including the benefits CIC can expect to gain from this solution and the alignment with strategic objectives. (One well-written paragraph). Just as your introduction informed your reader about why you’re writing and what’s to come, the conclusion should provide a clear and concise final paragraph to reinforce/emphasize key points and a compelling argument for the chosen solution – and it should urge the reader to take action. Formatting Your Assignment NOTE: This final submission should be a cohesive Business Analysis and Systems Recommendation Report for the CIO of Chesapeake IT Consulting. Sections I, II and III should have been updated to reflect feedback received during the grading process. The formatting should be consistent throughout the document, and the writing should flow well from beginning to end. Headings, section and page numbering should be correct for a final submission. Although you prepared this in stages, the final product should not seem to be piecemeal or disconnected. Consider your audience – you are writing in the role of a CIC business analyst and your audience is CIC and your boss, the CIO. Don’t discuss CIC as if the reader has no knowledge of the organization. Use third person consistently throughout the report. In third person, the writer avoids the pronouns I, we, my, and ours. The third person is used to make the writing more objective by taking the individual, the Stage 4: System Recommendation 3_16_18 v.6 3 “self,” out of the writing. This method is very helpful for effective business writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed. • In Stage 4, you are preparing the final part of a 4-stage report. Use the structure, headings, and outline format provided here for your report. • Begin with Sections I, II and III, revised according to any feedback received, and add to it Section IV. • Write a complete, well organized paper that includes the four sections of the Business Analysis and System Recommendations (BA&SR) report. Use the recommendations provided in each area for length of response. It’s important to value quality over quantity. Length for Section IV should not exceed five (5) pages in addition to Sections I, II and III. • Content areas should be double spaced; table entries should be single-spaced. • Ensure that each of the tables in the final report is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included. • Continue to use the title page created in Stage 1 that includes: The company name, title of report, your name, Course and Section Number, and date of this submission. • For Section IV, use at least three resources with APA formatted citation and reference. One reference must be from an external source, one must be the EZ-ATS Brochure, and one must be another reference from the IFSM 300 course content. Course content should be from the class reading content, not the assignment instructions or case study itself. • Finalize the Reference Page for resources required for all sections of the report. The final document should contain all references from all stages appropriately formatted and alphabetized. • Running headers are not required for this report. • Compare your work to the Grading Rubric below to be sure you have met content and quality criteria. • Submit your paper as a Word document, or a document that can be read in Word. Keep tables in Word format – do not paste in graphics. Your submission should include your last name first in the filename: Lastname_firstname_Stage_4 GRADING RUBRIC: Criteria How the Proposed IT Solution Meets the Requirements How the IT solution aligns with achieving the strategy, improves the process, and meets the requirements 90-100% 80-89% 70-79% 60-69% < 60% Far Above Standards 18-20 Points Above Standards Meets Standards Below Standards 16-17 Points 14-15 Points 12-13 Points Well Below Standards 0-11 Points Clear, complete, compelling and related to the Case Study and Vendor Brochure; demonstrates sophisticated analysis and writing. Complete and related to the Case Study and Vendor Brochure; demonstrates effective analysis. Provided and related to the Case Study. Incomplete, inaccurate and/or not related to the Case Study. Stage 4: System Recommendation 3_16_18 v.6 Possible Points 20 Content missing or extremely incomplete, did not reflect the assignment instructions, showed little or no originality, demonstrated little effort and/or is not original work for this class section. 4 Implementation Steps An introduction and all areas (vendor agreement, hardware/ telecom, configuration, testing, employee preparation, data migration, and maintenance) Generally, 0-5 points each Summary and Conclusion Summarizes the BA&SR and provides a compelling explanation of benefits to be gained Research Three or more sources—one is the vendor brochure, one from within the IFSM 300 course content, and one external (other than the course materials) 32-35 Points 28-31 Points 25-27 Points 21-24 Points 0-20 Points Clearly and thoroughly included introduction and covered all areas, strongly derived from the Case Study and vendor brochure, and demonstrates sophisticated analysis and writing. Clearly covered and included introduction and all areas, derived from the Case Study and vendor brochure, and demonstrates effective analysis and writing. Covered and included introduction and majority of areas and related to the Case Study and the vendor brochure. All areas not covered, and/or are not related to the Case Study and/or the vendor brochure. Content missing or extremely incomplete, did not reflect the assignment instructions, showed little or no originality, demonstrated little effort and/or is not original work for this class section. All 7 areas well done. 6 areas covered. 5 areas covered. 4 areas covered. 3 or fewer areas covered. 9-10 Points Provides strong, clear and concise summary; demonstrates sophisticated analysis and writing. 9-10 Points Required resources are incorporated and used effectively. Sources used are relevant and timely and contribute strongly to the analysis. References are appropriately incorporated and cited using APA style. 8.5 Points 35 7.5 Points 6.5 Points 0-5 Point 10 Provides summary. Lacks sufficient information to provide adequate summary. 8.5 Points 7.5 Points 6.5 Points Content missing or extremely incomplete, did not reflect the assignment instructions, showed little or no originality, demonstrated little effort and/or is not original work for this class section. 0-5 Points 10 At least three sources are incorporated (vendor, course content and internal) and are relevant and somewhat support the analysis. References are appropriately incorporated and cited using APA style. Fewer than 3 resources properly incorporated, and/or reference(s) are not cited using APA style. A source may be used, but is not properly incorporated or used, and/or is not effective or appropriate; and/or does not follow APA style for references and citations. Provides clear summary; demonstrates effective analysis and writing. Stage 4: System Recommendation 3_16_18 v.6 No course content or external research incorporated; or reference listed is not cited within the text 5 Complete BA&SR Report Including incorporation of feedback received during the grading process Format Uses outline format provided; includes Title Page and Reference Page 14-15 points 12-13 Points 10-11 Points 9 Points 0-8 Points Document is a very effective and cohesive assemblage of the four sections, addresses grading feedback from earlier stages, is well formatted and flows smoothly from one section to the next. 9-10 Points Document is a good assemblage of the four sections with appropriate formatting and flow and addresses grading feedback from earlier stages. May be lacking sufficient revisions based on feedback and/or lack a cohesive presentation and flow. Lack of incorporated feedback, continuity of flow and presentation of final information. No incorporated feedback and/or not well compiled and presented as a cohesive document. 8.5 Points 7.5 Points 6.5 Points 0-5 Points Very well organized and is easy to read. Very few or no errors in sentence structure, grammar, and spelling; doublespaced, written in third person and presented in a professional format. Effective organization; has few errors in sentence structure, grammar, and spelling; doublespaced, written in third person and presented in a professional format. Some organization; may have some errors in sentence structure, grammar and spelling. Report is double spaced and written in third person. Not well organized, and/or contains several grammar and/or spelling errors; and/or is not double-spaced and written in third person. Extremely poorly written, has many grammar and/or spelling errors, or does not convey the information. TOTAL Possible Points Stage 4: System Recommendation 3_16_18 v.6 15 10 100 6 Page 1 EZ-ATS APPLICANT TRACKING SOFTWARE EZ-ATS Applicant Tracking Software Everything you need to create a high performing Hiring Process and a great Candidate Experience! More Efficient and Cost Effective Hiring! Easy to implement…..and Easy to use! Guaranteed! EZ-ATS is a single platform for all of your applicant tracking needs. We guarantee that we'll improve your total hiring system results or your money back! Do you need to replace your paper applications and spreadsheets, but don't have a big budget? We make it easy to get a hiring system without breaking the bank! With EZ-ATS you'll see: With EZ-ATS you'll get:       Increased Collaboration and Communication with Hiring Managers Decreased Time to Fill Positions Applicants' Skills Highlighted The Best Candidates Before Others Hire Them Decreased Cost-per-Hire Less work for HR to Manage and Report on the Hiring Process         Free 30-day Trial No Long-Term Contracts Required Access to all EZ-ATS Capabilities Global access 24/7 System and data security Mobile device access Unlimited Support at No Additional Cost Pricing Based on Number of Users ($50 to $500/month) What You Get Custom Implementation Dedicated Account Manager Automatic Software Updates Page 2 EZ-ATS APPLICANT TRACKING SOFTWARE Use EZ-ATS to:     Customers love our: Attract top talent with a responsive, professional interaction with applicants. Retain and motivate top HR talent with a flexible, workflowdriven applicant tracking system. Align hiring goals with corporate goals with clear visibility into how efficiently hiring the right talent contributes to the success of the organization. Drive a strategic, end-to-end hiring strategy with a single, integrated system for all hiring-related activities.     Configurability: Arrange your dashboards and workflows however you like, to meet your needs. Custom Reports: Create customizable reports to track performance and recruit more effectively. Workflow: Expedite approval processes for job openings, candidates, and formal offers. Customer Support: Our mission is your success — our customers are our top priority. Cloud-Based Software as a Service (SaaS) √ Connect Anywhere – Just connect with Internet √ Use Any Device – PC, laptop, mobile devices √ No New Hardware – Systems at our data centers √ Unlimited data storage – Online and archived data √ Secure Your Data – Professional protection Page 3 EZ-ATS APPLICANT TRACKING SOFTWARE Everything You Need to Track and Manage Applications Preparation: Work seamlessly with hiring managers to develop job requisitions that will allow automatic screening. Advertise: Post your job to hundreds of job boards, social media sites, workforce services, colleges, and associations with a click of the mouse. Screening: Automate your screening of new applicants by having the system compare the application to the requisition and highlight resumes with requisite expertise and/or experience. Evaluation: Easily review and evaluate candidates to ensure minimum qualifications are met. Workflow: Use the system to automate your company's steps in the hiring procedure workflow from recruiter to reviewer to hiring manager as tasks are completed – working the way your company already works. Dashboards: All authorized stakeholders in the organization can have a custom dashboard with relevant information and notices of actions that need to be taken in the system. Collaboration: Quickly coordinate actions while maintaining transparency and security in the hiring process. Interview Scheduling: Coordinate electronic calendars to schedule interviews to include all participants. Selection: Obtain the best candidates before they are hired by others by using a streamlined hiring process. Communication: Efficiently and effectively communicate with job seekers and hiring managers throughout the hiring process using our integrated email and QuickText communication inbox. Metrics: Generate real time hiring metrics to help you identify opportunities for improvement in your process and job requirements. Integration: Easy integration with your corporate email, existing systems, website, and social media sites. Impress the Candidates: Impress applicants with the efficiency of the process and professional communication, including offer letters. Capture Skills of New Hires: As applicants are hired, their information and skills can be exported to your employee management system. Try EZ-ATS for FREE! FREE 30-day trial No obligation, no credit card needed. Test drive EZ-ATS and when you have decided it is the system for you, visit our website and sign up! Getting started is as easy as 1-2-3! Page 4 EZ-ATS APPLICANT TRACKING SOFTWARE Launching EZ-ATS 1. Select the services you need at a price that fits your budget  Up to 25 system users $50 per month  25-100 system users $100 per month  101-1000 system users $200 per month  Over 1000 system users $500 per month  One-time system setup fee $1,000 to initialize system connections  One-time configuration fee $2,500 to individualize system for your company  Web-based training $295 for "Train the Trainers" course  Unlimited data storage FREE!  Comprehensive security FREE!  System maintenance FREE!  Regular updates FREE!  Offsite backup and recovery FREE! 2. Sign the User Agreement and provide credit card or purchase order information. 3. When your User Agreement and payment are received, your dedicated Account Manager will contact you to help you with the configuration steps and preparation to "go live."  Use your company name and logo  Link to your corporate email and social media sites  Link to the LinkedIn and job boards you use to post job announcements  Show you how to  Set up custom reports  Set up user accounts for your employees  Set up your custom workflow  Redesign and upload your job requisitions to use the automated screening function  Test each function to ensure it is working as intended Deploying EZ-ATS is just as simple! 1. Train your employees  Using free EZ-ATS website videos  Using EZ-ATS training resources to develop on-site training to meet your needs 2. Provide users with account and login information, including one-time password 3. Identify user support resources provided by your company Using the system is even easier! 1. Authorized users can access EZ-ATS  From any device  From any location  At any time 2. System maintenance does not interrupt user experience 3. Security and other updates are automatically installed – with no action on your part required! Page 5 EZ-ATS APPLICANT TRACKING SOFTWARE About Cloud-Based Solutions and Software as a Service (SaaS) What are Cloud-Based Solutions?  Available to customers over the Internet  Systems are hosted and maintained by the service provider not the customer  Cost based on usage What is Software-as-a-Service?  Available to customers over the Internet; available from anywhere  Application is hosted by a third-party provider; no IT infrastructure or expertise required for customer; low startup costs for customer  Updates and data backups automatically available  Subscription services available; cost based on number of users; predictable scheduled payments Key Benefits of EZ-ATS Cloud-based SaaS to Your Organization        Cost efficiency and fixed payment schedule Saves time and money on implementing a solution; low up-front costs No disruption due to product installation Frees staff to focus on key business activities Greater flexibility – available anywhere, anytime, from any device More efficient support – controlled environment managed by experts Safety and security of systems and data through access control, network security using firewalls, and data encryption  Easy scalability as business grows  Free upgrades and enhancements Reference Citation EZ-ATS Applicant Tracking Software (2018). 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Running head: CIC CASE STUDY

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CIC Case Study
Name of the student
Institutional affiliation
Date

CIC CASE STUDY

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CIC Case Study
Introduction
As the business analyst of a big organization like the CIC, one needs to be acquainted
with information on how the implementation, as well as the recommendations, help the
organization. The system introduced by the CIO comes with many advantages to the company,
and the following is the justification of the implementation of the system. In order for the system
implemented correctly, the organization must stretch to ensure there is enough money for
acquisition, training, and maintenance of the system in the company.
Vendor agreement
The vendors require that CIC company have the implementation procedure to help them
us the recruiting system correctly with a high candidate experience. The vendor needs to have the
information contained in the agreement to be signed by the user and provide the purchase order
or credit card information. Once the information gets confirmed by the vendor, it will be the
responsibility of the manager to give the members information on how the is to be configured
and is used. The vendor wants that the user which is the CIC to configure the employees'
acco...


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