Stage 4: System Recommendation and Final BA&SR Report
Before you begin work on this assignment, be sure you have read the Case Study, and reviewed the
feedback received on your Stage 1, 2 and 3 assignments.
Overview
As the business analyst in the CIO's department of Chesapeake IT Consulting (CIC), your next task in
working towards an IT solution to improve the hiring process at CIC is to write a justification and
implementation plan for a system that the CIO has decided will meet CIC's needs. In this Stage 4
assignment, you will explain how the selected system meets CIC's requirements, and what needs to be
done to implement the system within CIC. In addition, you will provide a complete final BA&SR Report
incorporating feedback from all earlier stages.
Assignment – BA&SR Section IV – System Recommendation and Summary & Conclusion
The first step is to incorporate the feedback you received on your Stage 3 assignment, making any
needed corrections or adjustments. (If you have not incorporated the feedback from your Stage 1 and
Stage 2 assignments, you should do so prior to submitting Stage 4.) Part of the grading criteria for this
final stage includes addressing previous feedback to improve the final report. For this assignment, you
will add Section IV as outlined below to Sections I, II and III.
Section IV of the Business Analysis and System Recommendation Report will explain how the selected
system helps CIC achieve its strategy, improve its hiring process, and meet CIC's requirements, and you
will explain how each implementation area might be addressed to help ensure a successful
implementation of the technology solution.
Using the case study and the outline and resources listed below, develop your Section IV - System
Recommendation. Approximate lengths for each section are provided as a guideline; be sure to provide
all pertinent information.
As you review the case study, use the assignment instructions to take notes to assist in your analysis;
in addition, review information provided in earlier stages of this report to identify where the
proposed solution can address the needs and requirements.
Use the outline format and headings provided and follow all formatting instructions below. Review
final report for incorporation of previous grading content feedback and any format changes needed.
Stage 4: System Recommendation 3_16_18 v.6
1
IV.
System Recommendation
A. System Justification and How the Proposed Solution Meets the Requirements
Provided with the Stage 4 Assignment Instructions is a description of an IT solution that HR
management has selected, with the CIO’s endorsement, to meet the needs of improving
CIC’s hiring process. In Stage 1, you analyzed the strategy and objectives for CIC and how a
technology solution to improve the hiring process would contribute. In Stage 2, you
analyzed how to improve the hiring process with a technology solution, and in Stage 3 you
identified specific requirements. After reviewing the EZ-ATS Vendor Brochure, briefly
describe the selected solution. Then, describe how that selected solution aligns with
achieving the strategy, improves the process, and meets the requirements. Write one to
two clear, concise, well-organized paragraphs to summarize this assessment. Don’t just
repeat information from previous stages but synthesize this information and provide strong
information and justification to explain why this proposed solution is a good fit for CIC.
B. Implementation Areas
To successfully implement this technology solution, CIC will need to develop an
Implementation Plan and below is a list of key implementation areas that should be
included. First, provide a brief introduction to this section – what it contains and why an
Implementation Plan is so important for CIC. Then, use the numbering and headings below
to explain what CIC needs to do (with support by the vendor) in each of the 7 areas listed.
Below the numbered heading, write one to two paragraphs to address the area. You don't
need a paragraph each for a, b and c—these sub-areas are designed to help you know what
should be covered in each area. The vendor brochure provides information for some of
these areas, but you need to include what CIC must do as well. Remember you are writing
this section to help CIC plan for a successful implementation. It is not sufficient to just
indicate “Vendor provides” or “employees need to be trained." In addition to incorporating
course content, external research on implementation areas will strengthen your
understanding and explanation. The goal for this section is to help CIC know what needs
to happen in each area to help support a successful implementation of EZ-ATS.
1.
Vendor agreement
a. What does the vendor require from CIC to be able to start using the system?
b. How much will it cost to get access to and configure the system for CIC's use?
c. How much will it cost per month to support 60 system users?
2.
Hardware and telecommunications
a. List the types of hardware CIC employees can use to access the system.
b. What kind of telecommunications will be used for the solution, including local
connectivity inside CIC and Internet access from outside CIC?
3.
Configuration (Even SaaS solutions require a degree of configuration for each client.
What needs to be done to implement the CIC job requisitions, workflow, reports,
terminology and/or logo/graphics?)
a. What options does the vendor offer for configuring the off-the-shelf system to
CIC's needs?
b. How will the configuration be done and by whom?
Stage 4: System Recommendation 3_16_18 v.6
2
4.
Testing
a. What option is offered for CIC to just try out the system to see how it works?
b. Once it has signed up and configured the system, how will CIC test the system to
see if it is working properly for its needs? Describe how CIC will conduct User
Acceptance Testing. (This would be a good area for you to research.)
c. Choose one of the ten requirements in Requirements (listed in Section III of your
BA&SR Report) and explain how that requirement will be tested to ensure it is
working properly and the requirement is met.
5.
Employee preparation and support – Identify what CIC should do in each of the areas
below to prepare the employees (including the hiring managers in the various
departments) to use the new system. Identify who (by their title or role) should do
what in each area. (Incorporate information from Course Content – Leadership and
Change Management Course Module – Week 8)
a. Leadership (2-3 sentences)
b. Change Management (2-3 sentences)
c. Training (2-3 sentences)
d. User Support (2-3 sentences)
6.
Data migration – Consider what existing data (applicants in process with the manual
process) would need to be entered into the system to get started and how might this
be accomplished?
7.
Maintenance – How will updates and enhancements to the EZ-ATS system be made?
Summary and Conclusion: Close your Business Analysis and System Recommendation Report with a
brief summary of the key points including the benefits CIC can expect to gain from this solution and the
alignment with strategic objectives. (One well-written paragraph). Just as your introduction informed
your reader about why you’re writing and what’s to come, the conclusion should provide a clear and
concise final paragraph to reinforce/emphasize key points and a compelling argument for the chosen
solution – and it should urge the reader to take action.
Formatting Your Assignment
NOTE: This final submission should be a cohesive Business Analysis and Systems Recommendation
Report for the CIO of Chesapeake IT Consulting. Sections I, II and III should have been updated to
reflect feedback received during the grading process. The formatting should be consistent throughout
the document, and the writing should flow well from beginning to end. Headings, section and page
numbering should be correct for a final submission. Although you prepared this in stages, the final
product should not seem to be piecemeal or disconnected.
Consider your audience – you are writing in the role of a CIC business analyst and your audience is CIC
and your boss, the CIO. Don’t discuss CIC as if the reader has no knowledge of the organization. Use
third person consistently throughout the report. In third person, the writer avoids the pronouns I, we,
my, and ours. The third person is used to make the writing more objective by taking the individual, the
Stage 4: System Recommendation 3_16_18 v.6
3
“self,” out of the writing. This method is very helpful for effective business writing, a form in which facts,
not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as
unbiased and thus more informed.
•
In Stage 4, you are preparing the final part of a 4-stage report. Use the structure, headings, and
outline format provided here for your report.
• Begin with Sections I, II and III, revised according to any feedback received, and add to it Section IV.
• Write a complete, well organized paper that includes the four sections of the Business Analysis and
System Recommendations (BA&SR) report. Use the recommendations provided in each area for
length of response. It’s important to value quality over quantity. Length for Section IV should not
exceed five (5) pages in addition to Sections I, II and III.
• Content areas should be double spaced; table entries should be single-spaced.
• Ensure that each of the tables in the final report is preceded by an introductory sentence that
explains what is contained in the table, so the reader understands why the table has been included.
• Continue to use the title page created in Stage 1 that includes: The company name, title of report,
your name, Course and Section Number, and date of this submission.
• For Section IV, use at least three resources with APA formatted citation and reference. One
reference must be from an external source, one must be the EZ-ATS Brochure, and one must be
another reference from the IFSM 300 course content. Course content should be from the class
reading content, not the assignment instructions or case study itself.
• Finalize the Reference Page for resources required for all sections of the report. The final document
should contain all references from all stages appropriately formatted and alphabetized.
• Running headers are not required for this report.
• Compare your work to the Grading Rubric below to be sure you have met content and quality
criteria.
• Submit your paper as a Word document, or a document that can be read in Word. Keep tables in
Word format – do not paste in graphics.
Your submission should include your last name first in the filename: Lastname_firstname_Stage_4
GRADING RUBRIC:
Criteria
How the
Proposed IT
Solution Meets
the
Requirements
How the IT
solution aligns
with achieving
the strategy,
improves the
process, and
meets the
requirements
90-100%
80-89%
70-79%
60-69%
< 60%
Far Above
Standards
18-20 Points
Above Standards
Meets Standards
Below Standards
16-17 Points
14-15 Points
12-13 Points
Well Below
Standards
0-11 Points
Clear, complete,
compelling and
related to the Case
Study and Vendor
Brochure;
demonstrates
sophisticated
analysis and
writing.
Complete and
related to the Case
Study and Vendor
Brochure;
demonstrates
effective analysis.
Provided and
related to the Case
Study.
Incomplete,
inaccurate and/or
not related to the
Case Study.
Stage 4: System Recommendation 3_16_18 v.6
Possible
Points
20
Content missing
or extremely
incomplete, did
not reflect the
assignment
instructions,
showed little or
no originality,
demonstrated
little effort
and/or is not
original work for
this class section.
4
Implementation
Steps
An introduction
and all areas
(vendor
agreement,
hardware/
telecom,
configuration,
testing, employee
preparation, data
migration, and
maintenance)
Generally, 0-5
points each
Summary and
Conclusion
Summarizes the
BA&SR and
provides a
compelling
explanation of
benefits to be
gained
Research
Three or more
sources—one is
the vendor
brochure, one
from within the
IFSM 300 course
content, and one
external (other
than the course
materials)
32-35 Points
28-31 Points
25-27 Points
21-24 Points
0-20 Points
Clearly and
thoroughly
included
introduction and
covered all areas,
strongly derived
from the Case
Study and vendor
brochure, and
demonstrates
sophisticated
analysis and
writing.
Clearly covered
and included
introduction and
all areas, derived
from the Case
Study and vendor
brochure, and
demonstrates
effective analysis
and writing.
Covered and
included
introduction and
majority of areas
and related to the
Case Study and the
vendor brochure.
All areas not
covered, and/or
are not related to
the Case Study
and/or the vendor
brochure.
Content missing
or extremely
incomplete, did
not reflect the
assignment
instructions,
showed little or
no originality,
demonstrated
little effort
and/or is not
original work for
this class section.
All 7 areas well
done.
6 areas covered.
5 areas covered.
4 areas covered.
3 or fewer areas
covered.
9-10 Points
Provides strong,
clear and concise
summary;
demonstrates
sophisticated
analysis and
writing.
9-10 Points
Required
resources are
incorporated and
used effectively.
Sources used are
relevant and
timely and
contribute
strongly to the
analysis.
References are
appropriately
incorporated and
cited using APA
style.
8.5 Points
35
7.5 Points
6.5 Points
0-5 Point
10
Provides summary.
Lacks sufficient
information to
provide adequate
summary.
8.5 Points
7.5 Points
6.5 Points
Content missing
or extremely
incomplete, did
not reflect the
assignment
instructions,
showed little or
no originality,
demonstrated
little effort
and/or is not
original work for
this class section.
0-5 Points
10
At least three
sources are
incorporated
(vendor, course
content and
internal) and are
relevant and
somewhat support
the analysis.
References are
appropriately
incorporated and
cited using APA
style.
Fewer than 3
resources properly
incorporated,
and/or reference(s)
are not cited using
APA style.
A source may be
used, but is not
properly
incorporated or
used, and/or is
not effective or
appropriate;
and/or does not
follow APA style
for references and
citations.
Provides clear
summary;
demonstrates
effective analysis
and writing.
Stage 4: System Recommendation 3_16_18 v.6
No course
content or
external research
incorporated; or
reference listed is
not cited within
the text
5
Complete BA&SR
Report
Including
incorporation of
feedback received
during the
grading process
Format
Uses outline
format provided;
includes Title
Page and
Reference Page
14-15 points
12-13 Points
10-11 Points
9 Points
0-8 Points
Document is a
very effective and
cohesive
assemblage of the
four sections,
addresses grading
feedback from
earlier stages, is
well formatted
and flows
smoothly from
one section to the
next.
9-10 Points
Document is a
good assemblage
of the four
sections with
appropriate
formatting and
flow and
addresses grading
feedback from
earlier stages.
May be lacking
sufficient revisions
based on feedback
and/or lack a
cohesive
presentation and
flow.
Lack of
incorporated
feedback,
continuity of flow
and presentation
of final
information.
No incorporated
feedback and/or
not well compiled
and presented as
a cohesive
document.
8.5 Points
7.5 Points
6.5 Points
0-5 Points
Very well
organized and is
easy to read. Very
few or no errors in
sentence
structure,
grammar, and
spelling; doublespaced, written in
third person and
presented in a
professional
format.
Effective
organization; has
few errors in
sentence
structure,
grammar, and
spelling; doublespaced, written in
third person and
presented in a
professional
format.
Some organization;
may have some
errors in sentence
structure, grammar
and spelling.
Report is double
spaced and written
in third person.
Not well
organized, and/or
contains several
grammar and/or
spelling errors;
and/or is not
double-spaced
and written in
third person.
Extremely poorly
written, has
many grammar
and/or spelling
errors, or does
not convey the
information.
TOTAL Possible
Points
Stage 4: System Recommendation 3_16_18 v.6
15
10
100
6
Page 1
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Page 2
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Page 4
EZ-ATS
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Page 5
EZ-ATS
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About Cloud-Based Solutions and Software as a Service (SaaS)
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Reference Citation
EZ-ATS Applicant Tracking Software (2018). [Course Content] Retrieved from [insert URL
from the course content where you obtained the brochure]
Purchase answer to see full
attachment