Sap Assignment

User Generated

NXNX

Business Finance

Description

  • Experience and understand transaction processing and data collection in an automated ERP system
  • Compare and contrast automate ERP to manual accounting system
  • Recognize and understand IT system features: master vs. transaction files, data input edits, real-time updates, queries and reports.
  • Export data from ERP and transform the data into information using Excel and Access

In the SAP assignment, the student will process the end-to-end transaction cycles for revenue and expense, as well as post journal entries. After you complete the journal entries, you will create a trial balance in Excel and Access using data from the SAP system. (Excel and Access assignments will be separate instructions.)

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SDSU AIS SAP Assignment Instructions The objectives of the SAP assignment are as follows: • • • • Experience and understand transaction processing and data collection in an automated ERP system Compare and contrast automate ERP to manual accounting system Recognize and understand IT system features: master vs. transaction files, data input edits, realtime updates, queries and reports. Export data from ERP and transform the data into information using Excel and Access In the SAP assignment, the student will process the end-to-end transaction cycles for revenue and expense, as well as post journal entries. After you complete the journal entries, you will create a trial balance in Excel and Access using data from the SAP system. (Excel and Access assignments will be separate instructions.) Role based processing: Several different people and departments participate in these exercises. You will process these transactions by yourself and will not need to log in for each of the different participants. However, it is important to observe that each time you complete a process, you will open a new input screen for a different user. Identify the different roles as you process the transaction and evaluate the effectiveness of the SAP segregation of duties. An exception is Exercise 2, Financial, to record a transfer between bank accounts. You will “park” the transaction and your study partner will “post/enter.” The person who posts/enters will receive the grade for this exercise, therefore, it is essential you “post/enter” a transaction. SAP System Instructions: 1. The best way to work this exercise is to download the SAP GUI (Graphical User Interface) to your PC or MAC. Instructions are found in BlackBoard. a. An alternative is to use the web-based SAP GUI for the BERN server at http://bern.cob.csuchico.edu:8077/sap/bc/gui/sap/its/webgui/? (see screenshots at end of these instructions.) NOTE: The detail instructions are for the PC/MAC GUI, not the web. If you use the web you will need to find the differences on your own. Proceed with caution. 2. Logon the Global Bike client using the USERID provided in the Excel Spreadsheet, the BERN server, and client number 295. First time password is GLOBAL. Be sure to remember your new password. NOTE: this system is shared with other universities. If you log into the wrong server or client, you will be corrupting data in another university’s project. 3. Read the Global Bike Story to familiarize yourself with the Company structure and products 4. TROUBLESHOOTING during the assignment: If a transaction fails to process consistent with the instructions and you can’t quickly fix your error, you can repeat the exercise. No points will be deducted for multiple attempts—only your best transaction will be graded. You do not have to process the transactions in order—if you’re stuck on exercise 3, you can move to exercise 4 while you wait for help with exercise 3. 5. Exercise 1—SAP Navigation. You will NOT be graded on this exercise. The solutions are provided to help you learn to navigate SAP. Some of the functions are different in MAC and may not work as shown. If this happens, skip the exercise. 6. Exercise 2— Sale to Philly Bike 7. Exercise 3— Financial and General Ledger exercise 8. Exercise 4—Create Customer Master and Sale Transaction to The Bike Store. a. This exercise asks you to print an invoice. DO NOT PRINT THE INVOICE. b. If you receive an error message regarding Account Determination Error, you’ve made an error in the account setup. Follow the instructions in the SAP Assignment folder for the document titled, “Account Determination Error Fix,” to correct your mistake. c. If you need to process multiple invoices, you can find the document “SAP Partial Payment for Multiple Invoices” in BlackBoard. 9. Exercise 5—Purchase transaction 10. Exercise 6—Intro to Cost Center maintenance 11. SAP to Excel Exercise: Follow separate instructions to create pivot tables for your trial balance. 12. SAP to Access Exercise: Follow separate instructions to create your trial balance in Access. Grading: Your work will be evaluated and graded based on the data captured in SAP. SAP captures the USERID, date and time for each transaction step. This provides an audit trail to review each student’s work. The Access and Excel assignments will be graded as noted in the instructions for those assignments. Differences between SAP WEB GUI and PC installed GUI Main Menu items PC: WEB: 1. “Menu” drops down the list of items in PC Menu bar 2. Green enter button is gone. Use Return key when complete. 3. “System” drops down the list of items in the PC Toolbar. 4. Favorites management is included in WEB toolbar vs. dropdown in PC Menu bar. Data Entry Screen (example is Create Sales Order) PC: WEB: 1. “Menu” drops down the list of Menu items plus “Sales Document” which allows you to select Create with Reference and switch to Change or Display functions. 2. Tool bar functions on WEB are different for each transaction. All PC functions can be found in the WEB menus—you will need to look for them in the toolbar or the drop down lists.
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I have completed exercise 1-6....


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