Meeting Management

Jul 6th, 2015
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Alcorn State University
Price: $25 USD

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. Break down the outcome statement(s) to determine what activities/discussions need to take place at the meeting in order to accomplish them. These are your agenda items. B. Next you need to determine what the best sequence is for the agenda items. Remember, some may be dependent on the completion of other items. C. Give careful analysis to how long each agenda item will take.

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Meeting ManagementElements of Effective Meetings1. The plan2. The facilitation/focus3. The conclusionThe Plan1. Determine desired outcomes: what are the tangible results that you need toaccomplish bythe end of the meeting. Desired outcomes should be measurable and fit into your overallgroupprocess.Examples:To determine a strategy to approach our communication problemTo establish a timeline for the program.To delegate tasks to each member.To decide on a supply vendor.2. Determine the necessary agenda items and arrange the sequence of the agendaitems.A. Break down the outcome statement(s) to determine what activities/discussions need totake place at the meeting in order to accomplish them. These are your agenda items.B. Next you need to determine what the best sequence is for the agenda items.Remember, some may be dependent on the completion of other items.C. Give careful analysis to how long each agenda item will take.3. Determine who needs to attend. Make sure the people who are directly involvedor whohave necessary information/skill are in attendance. Do not have people attend who dontreally need to be present.4. Decide where and when the meeting will be held. Make sure all necessary peoplecanattend. Make sure the location is suitable and is reserved if necessary.5. Determine who will bring necessary pieces of information and/or equipment andwhowill lead discussion for each task item. This is a critical step in

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